Dashboard
Available visas, cases in process, active agents and pending payments, with visa utilisation by type and upcoming expiries.
- Category
- People
- Runs on
- Web dashboard
- Built for
- Manpower & recruitment agencies, Travel, Hajj & Umrah operators, Company HR & government relations
Overview
Visa Flow puts every visa application on one pipeline.
Visa management for manpower agencies, travel and Hajj operators and HR teams. Track visa quotas by category and country, allocate them to agents, move each case from new application to embassy, approval and travel on one board, and keep passports, iqamas, MOFA certificates and permits on watch before they expire. Fees, instalments and receipts sit alongside, with reports and a full audit log.
Problems it solves
Visa quotas tracked in spreadsheets
Cases stuck between embassy, agent and candidate
Passports and iqamas expiring unnoticed
Agent fees and instalments hard to reconcile
- The resultNo expired documentsPassports, iqamas and permits are flagged weeks before they expire, not after.
- The resultEvery case accounted forOne board shows where each application stands, who owns it and what's been paid.
How it fits together
Modules
Visa inventory
Quota batches by visa type and country, with total, reserved and remaining balance, validity dates and stamped status.
Case pipeline
A board from new application through document collection, embassy, review and approval to ready to travel and completed.
Agent allocation
Allocate quotas to agents and keep a full history of who received how many visas and when.
Candidates & documents
Candidate profiles with passports, iqamas, MOFA certificates and permits, verified in one place.
Expiry alerts
Passports, iqamas, MOFA certificates and exit/re-entry permits flagged before they expire.
Financial ledger
Fee rules by category and agent, full or instalment payments, receipts and proofs, in any currency converted to USD.
Iqama transfers & audit
Sponsorship transfers tracked from one company to another, with every action recorded in the audit log.
- 01AllocateQuotas are assigned to agents from the inventory.
- 02ProcessEach case moves across the pipeline to approval.
- 03TravelThe candidate travels; fees and documents are closed out.
Step by step
- ApplyA new application is createdCase starts on the pipeline with its priority
- CollectDocuments are gatheredPassport, iqama and MOFA verified and tracked
- EmbassyCase is submittedStatus moves to with embassy, then under review
- ApproveVisa is grantedQuota is used and fees are reconciled
- TravelCandidate is ready to flyCase completed, with a full audit trail
Features
12features, ready on day one
What Visa Flow does out of the box. Anything missing can be added for your business.
- 01Visa quotas by category & country
- 02Reserved & remaining balance
- 03Kanban case pipeline
- 04Allocation to agents
- 05Candidate document vault
- 06Passport, iqama & MOFA expiry alerts
- 07Exit/re-entry permit tracking
- 08Fee rules per agent & category
- 09Full or instalment payments
- 10Multi-currency with USD totals
- 11Iqama transfers
- 12Reports & audit log
Questions
Can I try it myself?
Yes. Leave your details on the Explore demo page, confirm your email with the code we send, and you'll get a login to our live demo.
Can I manage quotas for several countries?
Yes. Quota batches are kept by visa type and country, with validity dates and the remaining balance.
How are agents handled?
Allocate quotas to each agent, set fee rules per agent and category, and track their payments and instalments.
Which documents are tracked?
Passports, iqamas, MOFA certificates and exit/re-entry permits, each with expiry alerts.
Is every change recorded?
Yes. The audit log records every action, with secure roles for admins and agents.
See Visa Flow live.
Explore it yourself right now, or book a 30-minute guided walkthrough, online or on-site.
Related products